ICS Home and School Association

Incarnation Catholic School

Home and School Association Calendar

2015 – 2016

OCTOBER

23            Family Movie Night – Setup, operations, cleanup

29            Family – Teacher Conference – Food for teachers (meals, snacks, drinks)

30            Halloween Celebrations – Classroom Level; Trunk or Treat - tentative (1/2 day of school)

NOVEMBER

5               Auction set-up (background screening)

6               Auction set-up

7               ICS Auction – Auction set-up; Auction operations; Auction cleanup

19            Thanksgiving celebrations – Classroom level; during lunch / recess

20            ICS Family Fun Run course set-up; stuff packets

21            ICS Family Fun Run – Registration Set-up; Registration; Course spotters; Cleanup

28            Santa’s Breakfast – Set-up; cooking; serving; crafts; pictures with Santa; Cleanup

DECEMBER

18            Winter Wonderland (Grades PreK – 2) – class level help

FEBRUARY

5 – 12     ICS Spring Book Fair – Setup, checkout, operational help

11            Family – Teacher Conferences – Food for teachers

12            Grandparents’ Day – Setup, check-in, serving, cleanup

MARCH

17           St. Patrick’s Day – Classroom level celebrations during lunch / recess

APRIL

14            Carnival, 6:00 – 10:00 p.m.

15            Carnival, 6:00 p.m. – 12:00 a.m.

16 – 17  Carnival (Saturday 2:00 p.m. – 12:00 p.m.; Sunday 1:00 – 8:00 p.m.)

18            Carnival Clean-up – No School

MAY

13            3^rd Annual Irish Cup Championship – Setup, operations, cleanup

25            8^th Grade Luncheon with Fr. Michael Suszynski – Setup, serving, cleanup

28            ICS Class of 2016 Graduation Reception – Setup, serving, cleanup

JUNE

2               Honor Roll Breakfast – Setup, serving, cleanup

3               Class Parties – classroom level, after Mass and awards

Notes

For any volunteer opportunities during the school day, volunteers must have a valid Level II Background Screening.

For any function involving the supervision of children, Level II Background Screening and Safe Environment Program training is required.

Miscellaneous opportunities:

*Box Tops – counting and submitting

*Fellowship phone calls – upcoming events, acclimating to the school, questions

*Communications – helping with Bulletin submissions, promotional flyers

*Thursday packets – stuffing the Thursday envelopes with information

*Open House Ambassadors – helping to give tours during our Open Houses for prospective families, follow up phone calls to keep prospective families engaged

*Campus cleanup (as needed) – pressure washing the fence around campus, painting, landscaping for special events

*Dads Club Golf Outing – Day / Time TBD               

Fundraising Requirements:

*Families must raise a total of $150 between our two biggest school fundraisers – Auction and the Payday Sweepstakes Drawing

*This can be done in any combination –

-$75 to Auction, 8 tickets ($80) to the Drawing;

-$150 to the Auction;

-$150 to the Drawing

Volunteer Requirements:

*Families must complete at least 20 hours of service throughout the course of the year.

*8 hours must be completed in conjunction with the Auction and/or Carnival, with at least 4 of those hours being at the Carnival.

*Families will be billed at $25.00 per hour for any hours not fulfilled.

Your commitment to Incarnation Catholic School through your time and talent is essential in order for our school to continue to grow and advance. Thank you for your prayerful consideration of how you will commit to help ICS this year.

ICS Home and School Association Committee Areas:

1. Fellowship
The Fellowship Committee will be responsible for engaging current and prospective families along with students, faculty, staff and community members to build fellowship between and among these various parts of our school. 

A. New Family Outreach - form a "Welcome Wagon" that would indoctrinate new families into the ICS Family

B. Current Family Connections - design strategies to sustain and enhance the relationship that current families have with the school 

C. Membership Coordination - execute and track the membership drive for families to be a part of the HSA 

D. School and Weekend Masses - coordinate activities to capitalize on families' participation in the Celebration of the Eucharist

E. School Assemblies and Student Activities - coordinate activities to capitalize on families' participation in school assemblies and other student activities

F. Invitations for Events - design and distribute invitations to families for various HSA and ICS events

G. Prospective Family Engagement - work closely with administration and staff to coordinate and execute Open Houses for Prospective Families. 

2. Communications
The Communications Committee will help with the various avenues of communication that take place within the school. The Communications Committee will help assist many of the other committees with the specific task of delivering messages about events, news and updates.

A. Internal Communication - Newsletters, flyers, Facebook messages, tweets.

B. External - Marketing - some of the above plus media directly aimed at soliciting new relationships with ICS.

C. Social Media - Facebook, Twitter, Instagram, Pinterest.

D. Incarnation Parish Bulletin - creating weekly submissions for the Church Bulletin.

E. Front Office Communications - helping pack envelopes, additional support during busy times (i.e. Carnival, beginning / end of the year).

F. Calls - donations, reminders, invitations, prospective families, outreach to current families.

G. HSA Updates - communications to the community about upcoming events within the Home and School Association.

F. Church Liaison - coordinate with the Church regarding fundraisers, events, sacramental prep and other Church information.

H. Directory of Contacts - school family directory, business directory, alumni directory, donor directory.

3. Fundraising
The Fundraising Committee would work with the other committees, especially those in charge of events, on raising money for the operating budget of the school as well as for capital improvements. 

A. Treasury - the Fundraising Committee would be in charge of collecting and tracking money for all HSA events. Preparing cash boxes for events, working with Event Committees to compile supplies, and submitting money to the Business Office are the key components of this Committee.

B. Business Partnerships / Sponsorships - work with area businesses and individuals to partner with ICS for donations, supplies and services.

C. Membership Requirements - work with the Fellowship Committee regarding Membership Dues and tracking these transactions, track commitment hours as well as fundraising requirements for each family.

D. Spirit Sales - develop, organize and oversee a spirit "store" with shirts, hats, and other ICS gear for purchase. 

4. Events
The Events Committee will help to operationally coordinate and run the various HSA events throughout the school year.

A. Set-Up / Take-Down - this committee will help to set-up and/or take-down the facility needs for the various events.

B. Volunteer Sign-Up - based on the needs of the various events, this portion of the Events Committee will ensure volunteers are recruited and confirmed for the various events.

C. Decorations - from table cloths to other decor needed for various events, this group will work on the aesthetics for each activity.

D. Marketing - create in conjunction with the Communications Committee advertisements for HSA events.

E. Finances - partner with the Fundraising Committee to track money out and in for events.

F. Operations - ensure the operations for each event from start to finish.

5. Homeroom Parents
This group will work closely with Homeroom teachers to coordinate classroom activities and parties, help with various school activities, and communicate with families from that grade level. 

6. Dads Club
The purpose of the ICS DADS CLUB is to build community and support for Incarnation Catholic School among fathers and father-figures of our students.  This includes:
*Supporting our children
*Supporting our School and Church
*Supporting each other as Catholic men

*Promoting Catholic values and excellence among the ICS community

A. Golf Tournament - the ICS DADS CLUB is also responsible for the Golf Tournament.

7. Facilities

The Facilities Committee is responsible for working with the administration and Director of Facilities to help advance the school from a structural standpoint.

A. Beautification - help to rake leaves, pressure wash, paint, spread mulch, etc. as needed throughout the year.

B. Signs and Stories - work closely with administration and teachers to work on bulletin boards, walls, and other areas of our school to display the story of excellence at ICS.

C. Building and Construction - assist with the continuous improvement and enhancement of our school from a structural standpoint.

8. Auction

The Auction Committee will oversee the school's largest fundraiser. The Auction Committee will work closely with the other committees to ensure successful execution of this event. 

9. Carnival

Similar to the Auction Committee, the Carnival Committee will work closely with the rest of the HSA Area Committees as well as representatives from the Church to host this community building event. 

10. School and Home

The administration, faculty and staff will function as a integral part of this new structure within the Home and School Association. The School and Home Committee will be comprised of the administration, faculty and staff of ICS. A representative from the school will serve as the chairperson for this committee. 

11. Students Ambassadors

This committee will be composed of the members and officers of the ICS Student Council. Officers will attend HSA Leadership Team meetings. A parent liaison will work closely with the Student Council and the HSA to help provide authentic opportunities for students to engage in these professional environments.  

Please prayerfully consider how you can best help our school through our Home and School Association. - everyone must play a part! Stay tuned for more details and contact Mr. Zelenka if you have a desire to work in a leadership role in any of the areas above.